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Awarding procedure

The Competence Centre Contracts and Procurement coordinates and monitors the procurement of services. The procedure follows stipulations set down in the federal law on public procurements and related regulations as well as internal SDC directives.

Consequently procurement contracts for new activities which have a value of CHF 50,000 and more for supply mandates and a value of CHF 150,000 and more for service mandates are awarded in principle on the basis of a competition. As a rule, orders of CHF 230,000 and more are submitted to public tender.

Invitations to tender

SDC invitations to tender appear on the official platform www.simap.ch. After publication on Simap, the text(s) of current invitation(s) to tender is (are) shown here or - in the case of invitations to tender concerning the enlargement contribution - on the enlargement contribution website www.contribution-enlargement.admin.ch.

Appel d'offre du 15 mai 2013

Programme de renforcement des organisations de la Société civile pour un plaidoyer politique de qualité

Description des tâches:
L’opérateur stratégique aura pour tâches d’accompagner les organisations de la société civile bénéficiaires de l’appui, par un appui technique et financier, dont l’intensité sera basée sur les capacités réelles des organisations.

Sur le plan technique, les tâches de l’opérateur consisteront à :

Identifier les meilleures organisations ou réseaux d’organisations mobilisées autour de thématiques prioritaire pour la Suisse : développement rural et sécurité alimentaire, éducation et formation professionnelle, décentralisation, gouvernance locale et économique. Les organisations doivent être suffisamment représentatives pour permettre de constituer une masse critique dans la défense des intérêts. Les critères de sélection de ces organisations doivent être pertinents et clairement définis par l’opérateur.
Appuyer et former les organisations de la société civile dans le domaine de la planification stratégique de leurs activités et promouvoir la culture de la gestion axée sur les résultats de développement. Appuyer la rédaction de rapport d’activité opérationnel analytique et autocritique et non pas uniquement narratif.
Appuyer les organisations de la société civile dans leur rôle de production de connaissances sur le développement (prospectives, suivi-évaluation) destinées à corriger et à améliorer à la fois les politiques et les programmes opérationnels, à l’échelle, nationale, régionale et communale. Ceci inclut la mise en place d’outils d’analyse et d’évaluation des politiques
Faciliter et stimuler les synergies et les alliances entre les organisations de la société civile d’une part, entre les organisations de la société civile et les institutions républicaines (la Cour des Comptes, le Parlement, l’Autorité Su-périeure du Contrôle d’Etat, etc.) d’autre part.
Evaluer et valider les rapports d’activités périodiques des organisations bénéficiaires
Transmettre à la Coopération suisse des rapports périodiques d’activités consolidés des différentes organisations bénéficiaires et du mandataire.
Sur le plan financier, l’opérateur assurera les fonctions de gestionnaire des fonds destinés à l’appui des organisations bénéficiaires. A ce titre, il assumera les responsabilités suivantes :
Etablir des contrats de collaboration et financement avec les organisations bénéficiaires.
Valider la planification financière et la budgétisation des activités des organisations bénéficiaires, vérifier la faisabilité et le réalisme des montants financiers proposés.
Garantir une bonne tenue du système de gestion financière des organisations (la comptabilité, l’analyse financière des budgets, l’élaboration et la validation des rapports financiers, le contrôle des pièces justificatives, etc.)
Effectuer les transferts financiers aux organisations bénéficiaires en fonction des programmes d’activités validés.
Assumer la formation du personnel administratif et financier des organisations bénéficiaires lorsque nécessaire et le renforcement du système de contrôle interne des ces organisations.
Assumer un mécanisme de suivi de l’utilisation de l’ensemble des fonds (dossiers techniques, rapports financiers, requêtes de paiement…) qui permettent l’établissement de rapport financiers consolidé analytique.

Nom et adresse du pouvoir adjudicateur:
M. Nicolas Randin
Bureau de la Coopération Suisse au Burkina Faso
770, Avenue Kwamé N'Krumah
01 Ouagadougou
Burkina
nicoals.randin@sdc.net

Délai de clôture pour le dépôt des offres: 09.07.2013

Voir aussi: http://www.simap.ch/

Invitation to tender of May 2, 2013

Improved access to markets for female and male small scale farmers in the West Bank (occupied Palestinian territory).

Task description:
Support to economic development initiatives that aim at providing Palestinian women and men access to the labour market and create sustainable income opportunities is one of SDC main priorities in the occupied Palestinian territory (SDC Cooperation Strategy for the oPt 2010-2014). Specific focus is laid on the support to agricultural value chains with highpotential in terms increased income and employment for women and men.

After the service and industry sector, the agriculture sector is the third largest employer in the oPt. The sector faces major constraints: limited access to production inputs for livestock/plant production, weak productive and knowledge capacities of farmers, limited availability of extension or other services, limited access to land infrastructure and domestic and export markets, lack of good sector governance (e.g. monopoly, framework conditions, sector planning). The limited access to markets is one of the key factors hindering the development of an economically more viable agricultural sector.

The overall objective of this tendered project is therefore to improve access of agricultural produce (raw and processed) of small and medium scale agricultural producers in the West Bank to higher value domestic and/or export markets.

Expected outcomes are:

Integration and position of farmers in existing value chains and the market dynamics/system is improved;
Farmers’ longer term accessibility to relevant and good quality market information is ensured (e.g. quantities/quality/type of produce, pricing, demand on different markets);
Regulatory framework conditions favourable to access domestics or/and international markets and conducive for investment in market infrastructure are improved;
Implications of occupation practices on market access of farmers are mitigated or eliminated and high transaction costs of market access are possibly reduced.

The duration of the overall intervention is six years, with two implementation phases. The first phase includes an inception phase of maximum nine months to conduct in-depth market system assessments/diagnosis, including a stakeholders assessment and gender analysis, and identify partners and specific areas of intervention.

The project is expected to be implemented with a market, developmental and systemic approach, with the implementing organization - or a consortium of organizations - mainly playing a facilitator/catalyst role.

Main tasks and responsibilities of the mandatory include:

Overall project management including monitoring and reporting on results and management of fiduciary funds.
Performance of thorough sub-sector market systems assessment and required studies.
Provide technical assistance in selected sub-sectors.
Facilitate market system development based on identified system constrains and potentials, functions and stakeholders.
Close coordination with relevant stakeholders and other implementing partners of similar projects in the West Bank.
Gender mainstreaming throughout all phases of the project.
Knowledge management and know-how transfer including strong capacity building of local stakeholders.

The required profile of the mandatory includes proven experience and expertise in results oriented project management, in implementing and facilitating pro-poor market system development projects in fragile contexts, in gender mainstreaming, in agriculture value chain development, in capacity building of partners and a thorough understanding of the socio-political and economic context of the West Bank.

This is a two stage tender process. The first stage is a call for expression of interest. A maximum of three short listed candidates will then be invited to submit their complete offers.

Name and address of the contracting authority:
Ms. Sandra Bernasconi
Swiss Agency for Development and Cooperation
Swiss cooperation office Gaza and West Bank
Nashashibi St. 44
Sheikh Jarrah-Jerusalem
sandra.bernasconi@sdc.net

Deadline for submitting Expression of Interest: 31.05.2013

For further information please see: http://www.simap.ch/

Invitation to tender of April 17, 2013

Promoting Private Sector Employment (PPSE) Goal: Sustainable, decent jobs and increased incomes for un- and under- employed women and men, youth in particular.

Task description:
The Programme’s Inception Phase of 12 months covers five main tasks in addition to those related to Programme coordination and management (see bellow):

Analyse two- three market systems.
Design interventions that aim at systemic change in these systems and develop Monitoring and Results Measurement (MRM) Plans to assess their effectiveness.
Implement initial interventions on a pilot basis and assess their effectiveness.
Definition of the approach in the North of Kosovo
Develop a basic M4P capacity in the Programme team
Develop a Programme Document and present it to SDC.

Main phase implementation( 36 months)
This part of the mandate is subject of the prior approval of the SDC internal programme credit and will be contracted only after. However, the mandate agreement will provide a respective clause considering this aspect.
The main tasks to be completed in Phase 1 will depend of course on the results of the Inception Phase and the Programme Document. However, at present it is tentatively foreseen that they will include:

Analyse one or two additional market systems.
Design interventions that aim at systemic change in these two systems and develop Monitoring and Results Measurements (MRM) Plans to assess their impact.
Implement and assess pilot interventions, scale them up, in all selected market systems.
Further develop an M4P capacity in the Programme and possibly among co-facilitators.
Establish impact and evaluate.
Develop a programme document for Phase 2.

The Programme is expected to be coordinated and implemented by a Programme Coordination Unit (PCU). The PCU shall consist of an International Team and a National Counterpart under the consortium modality. The consortium will guide and lead Programme coordination and implementation. The number of the international and national/local staff shall be proposed by the bidder. It should include full-time gender/Women’s Economic Empowerment and Monitoring and Measurement of Results expertise.
It should be emphasized that the main role of the PCU will be to coordinate and facilitate the implementation of the different interventions, and not “carrying out the intervention activities” by itself. The Programme is a facilitator not a doer. As it is expected that the national partners may not be equipped sufficiently with necessary knowledge, the PCU shall support and guide them in the implementation of the interventions and build their expertise in the process. The definition of the tasks for coordination/implementation of the Programme will depend on the nature of each intervention. The general list of the tasks and responsibilities of the PCU includes (but is not limited to):

Coordination & Management, Communication:

to establish a Programme Coordination Office
to coordinate all activities and interventions of the Programme
to set up internal communication systems that facilitate teamwork and sharing of information
to be the main counterpart to SDC and the national stakeholders
to apply the approach to project cycle management appropriate to M4P Programmes
to prepare annual operation plans for the programme and update them semi-annually
to organize the selection process of external service providers for each intervention/measure (together with the national stakeholders if appropriate)
to prepare TORs for and contracts with each external service provider, and ensure the quality of the products delivered by each service provider
to organize the Steering Committee meetings and to provide preparatory and secretarial services for the Steering Committee
to ensure coordination and collaboration with other relevant SDC/SECO funded and other donor-funded programmes, with the support of the SCO Kosovo.

Name and address of the contracting authority:
Ms. Arjeta Lleshi
National Programme Officer
Swiss Cooperation Office Kosovo
Rexhep Mala Street 6
10060 Pristina
Kosovo
arjeta.lleshi@sdc.net

Deadline for submitting offers: 27.05.2013

For further information please see: http://www.simap.ch/

Invitation to tender of April 11, 2013

Report on Effectiveness of the Swiss International Cooperation in Climate Change Mitigation and Adaptation Interventions 2000-2012. Including Report on Climate 2011-2012 from 0.5% ODA-Bill.

Task description:
The purpose of the mandate is to produce a Report on the Effectiveness of the Swiss International Cooperation in Climate Change Mitigation and Adaptation Interventions between 2000 and 2012. The report shall inform the interested Swiss public and the Members of the Swiss Parliament on the effects induced and concrete results achieved by SDC and SECO bilateral and multilateral engagement during this period. It shall furthermore account for the use of the CC relevant financing from the Bill to the Parliament for an increase of Switzerland's ODA to 0.5% of GNI.
The mandate includes the task to develop a suitable methodology, using different technics and tools, which allow the production of aggregated result statements at higher level. The methodological approach, the concrete results assessment as well as the generated results statements shall be formulated in a fully technical report. Based on this technical report, the mandate includes also the task to produce a public report for dissemination, using modern communication techniques. It consequently requires evaluative and communicative skills from the mandated company, which shall allow an effective presentation of solid evidence-based result statements to the target audience.

Name and address of the contracting authority:
Ms. Monika Egger Kissling
Federal Department of Foreign Affairs FDFA
Swiss Agency for Development and Cooperation SDC
Evaluation and Corporate Controlling Division
Freiburgstrasse 130
3003 Berne
Switzerland
monika.eggerkissling@deza.admin.ch

Deadline for submitting offers: 24.05.2013

For further information please see: http://www.simap.ch/

Invitation to tender of April 10, 2013

Land Governance Backstopper to Swiss Cooperation Office Vientiane

Task description:
The backstopping mandate is to support SCO Vientiane with the following main tasks.

Further developing the regional land governance project concept, especially the integration of a “innovation fund” into the original learning & policy advocacy setup, and the overall governance mechanism; drawing up tender documents; managing the tender process and acting as secretariat for the award committee.
Negotiating funding/sponsoring contributions to the project with other Development Partners.
Guiding and supporting the mandated organization during the build-up of the project, and later monitoring the project. Accompanying the fund installation procedures. Facilitating the link between the regional and the bilateral projects, and between projects funded by other development partners and the regional project. Conceptually guiding SDC’s governance role in the project.
Advising the SDC Mekong land governance team. Further developing SDC’s policy positions on land governance issues.

Name and address of the contracting authority:
Mr. Adrian Gnägi
Swiss Agency for Development and Cooperation (SDC)
Cooperation Office Vientiane
House No 192/1, Sibounheunang Road, Ban Sibounheun
Vientiane
Laos
adrian.gnaegi@sdc.net

Deadline for submitting offers: 21.05.2013

For further information please see: http://www.simap.ch/

Invitation to tender of April 10, 2013

Mongolia – Agricultural Extension Service to Provide Practicable Knowledge for Herders

Task description:
The project overall objective is to promote collective actions for sustainable rangeland management and improving herders’ access to markets and knowledge.
Outcome 3: The agricultural Extension Service delivers useful services (knowledge and services) to all herders (f/m).
Improved rangeland management, agricultural production and marketing are supported through demand-driven, participatory research and extension programs delivered in partnership with Pasture User Groups (PUG)s at the soum level.
Areas of Intervention. The project will work in the four areas targeted by the outcomes (indicated in the log frame and tender document), and in each area will support knowledge creation through research, dissemination of knowledge through demand-led extension approaches, and support to higher level institutions and policies. Partnerships. Aimag level Federations of APUGs will be key partners for further strengthening community-based institutions. Applied rangeland research will continue to strengthen the ability of The National Agency for Meteorology and Environmental Monitoring (NAMEM) to conduct science-based nationwide rangeland monitoring, and will work with The Agency for Land Affairs, Geodesy and Cartography (ALAGC) to strengthen the legal status of PUGs’ rangeland use agreements. In developing demand-led extension approaches, the project will work with National Agricultural Extension Center (NAEC) and national applied research institutes, and will support PUGs and APUGs to ensure investment by local governments in herders’ priorities. The main partners for marketing activities will be national industry associations (yak, wool), herder cooperatives linked to PUGs, and private businesses in the animal fibre sectors.
A wide range of activities will be carried out using local government resources and producer matching funds. Some programmes, mainly at the beginning of the project, will be carried out using Green Gold (GG) project resources. Programs will support collective action through competitive grants for small projects, applied research in rangeland management, productivity enhancement in livestock production and quality management for improved marketing. The materials and delivery mechanisms selected will be determined by the needs of producers and the reality of Mongolia’s vast distances and information/transportation infrastructure.
Key tasks include but not limited to are: defining and testing key well known extension messages in range and herd management during the first year. They are a testing and learning ground to define extension bottlenecks in practice. Test their dissemination, acceptance, constraints and pick up rate through different methodologies at PUG levels.
To build close collaboration between the extension component and the other components and exploit their support and expertise to adapt the extension messages in such a way they are increasingly adopted by the target population (please refer the key tasks from the main document).

Name and address of the contracting authority:
Mr. Felix Fellmann
Swiss Agency for Development and Cooperation (SDC)
EDA Kurier (Ulaanbaatar)
Freiburgstrasse 130
3003 Berne
Switzerland
felix.fellmann@sdc.net

Deadline for submitting offers: 21.05.2013

For further information please see: http://www.simap.ch/

Invitation to tender of April 5, 2013

Small and Medium Enterprise Development in Kyrgyz Republic: project intends to promote local Small and Medium Enterprises (SMEs) development as the main driving force to generate local jobs in the two provinces of Alai and of Chon Alai

Task description:
Private Sector Development (PSD) is one of the three domains of intervention of Swiss Cooperation in the Kyrgyz Republic under the Swiss Cooperation Strategy for Central Asia 2012-2015. Interventions in this domain pursue the objective of creating employment opportunities, promoting equitable growth and ultimately reducing poverty through a strengthened private sector.
As part of its PSD portfolio, the Swiss Agency for Development and Cooperation (SDC) is launching a new development intervention in the Kyrgyz Republic, with the objective to “facilitate the development of the region of Alai and Chon Alai in Southern Kyrgyzstan in order to foster employment and income opportunities for and by the region´s population and its youth in particular”. This project will be implemented in the two provinces of Alai and Chon Alai, two provinces of Southern Kyrgyzstan which were affected by interethnic conflicts in 2010. These provinces show high levels of unemployment and poverty and their populations rely to a large extent on subsistence agriculture. The project will adhere to a market development approach fostering pro-poor growth in the target regions. The main project component will address sustainable development of livestock related value chains (meat and dairy) and a second component will address more immediate local economic opportunities. The project will promote gender equality and follow conflict sensitive programme management principles.

The project is conceived with a time horizon of approximately ten years in three project phases. Implementation will begin with an initial six-month inception period to plan the future project intervention in details, to be followed by a first four-year project implementation.

Name and address of the contracting authority:
Ms. Santi Vege
Swiss Agency for Development and Cooperation (SDC)
Cooperation with Eastern Europe / CIS Division
Freiburgstrasse 130
3003 Berne
Switzerland
santi.vege@deza.admin.ch

Deadline for submitting offers: 17.05.2013

For further information please see: http://www.simap.ch/

The text of the call for tenders contains the most important details of the project, the awarding procedure and the source of documents for placing bids.

Information about placing bids

In preparing bids, great importance is placed on a good understanding of the project and its context. It is also recommended that bidders describe the concepts and methods involved in carrying out the mandate and that they discuss their thoughts regarding particular opportunities and risks. Also desirable is a clear presentation of how project resources (people, material, money) will be used and an illustration of the institutional and organizational processes. Proof of qualifications and the guaranteed availability of the suggested key personnel is of particular importance. As a rule, the price quoted includes structural targets to better compare the various submissions. Although the price quotes for the most part are a low priority in the overall assessment, offers are expected to be in line with the market.

Rate scale policy

During negotiations agreement is reached on what rates are paid for what performance. The SDC system of payment is based largely on assessments of the performance required, taking into account the particular abilities of the people carrying out the work. In view of the contractual agreements, these assessments help decide on approximate rate scales which as a rule cannot be exceeded.